Administrative Assistant 1

Class Title: Administrative Assistant 1

Class Code: ADMIN ASSIST 1

Hourly: $20.07 - $23.88 | Monthly: $3478.73 - $4139.12 | Annually: $41744.80 - $49669.44

Benefits: Full-time | Part-time, benefited

OVERVIEW:

This classification is responsible for providing a wide variety of administrative support to provide general information and assistance for a program or division.

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant 1 classification is distinguished from the Administrative Assistant 2 classification as the Administrative Assistant 2 requires more specialized knowledge to work across a department and performs more complex and technical tasks.

SUPERVISION RECEIVED:

Works under the general supervision of a supervisor.  Carries out work independently, but work and decisions are typically reviewed prior to final execution.

SUPERVISION EXERCISED:

Supervision is not normally a responsibility of this position.

EXAMPLES OF DUTIES:

The information provided below encompasses the typical duties and capabilities linked with this classification.  Duties may include, but are not limited to the following:

• Processes paperwork.
• Enters a variety of information into databases and/or computerized systems.
• Conducts research, compiles findings and generates reports.
• Develops and formats documents and forms; proofreads and edits documents; word processes a variety of documents including meeting agendas, reports, etc.; files, scans, and photocopies documents.
• Schedules and coordinates meetings.
• Attends meetings; takes and transcribes minutes.
• Operates a variety of office equipment such as copiers, computers, facsimile machines, and other related equipment.
• Maintains staff bulletin boards.
• Provides excellent internal and external customer service. Creates a positive experience for customers through professional and courteous behavior and creative problem evaluation.
• Provides training, leadership, direction and support to part-time staff.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other job related duties as assigned.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

The individual in this classification is expected to possess and exhibit the following knowledge, skills and abilities.

Strong Knowledge of:

• Office administrative processes, procedures and functions, including office telephone etiquette;
• Maintaining filing systems, and computer data systems; and
• Basic arithmetic, spelling, English and grammar.

Skill and Ability to:

• Effectively communicate with others verbally and in writing, including by phone, email or in person;
• Exercise good judgment, demonstrate initiative, and make good decisions;
• Excellent interpersonal and creative problem solving;
• Organize and prioritize own work in a setting with frequent interruptions;
• Work independently while also able to work cooperatively with others;
• Proficiently operate a variety of office equipment including computer, phone system, copy machine;
• Perform work accurately with high attention to detail; and
• Create a positive, constructive, and respectful relationships with staff and the general public.

QUALIFICATIONS:

The following are minimum qualifications for this classification.

Education, Experience, and Training:

1. High school diploma or equivalent; AND
2. One (1) year of general office experience; OR
3. Any satisfactory combination of education, experience and training.

Licenses and Certifications:

1. Possession of, or ability to obtain within 30 days of hire, a valid Oregon driver’s license.

WORKING CONDITIONS:

The following are working conditions, including environmental and physical demands, required for this classification.

• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Remain in a stationary position (sitting or standing) for extended periods of time, move about the office occasionally.
• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other works accurately, loudly or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
• Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to have clarity of vision at 20 inches or less.
• Perform work accurately with high attention to detail;
• Ability to maintain sustained concentration on computer screens; use keyboards and a variety of peripherals.
• Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversations) and with frequent interruptions.
• Must be able to travel to locations in, around, or outside the greater Bend area.
• Requires crouching, bending, kneeling or reaching to perform filing activities.

STATUS:

Non-Exempt

Full-Time or Part-Time

Benefits: Full-time | Part-time, benefited

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